Register for Marketing

Aalto University Executive Education Ltd’s Register for Aalto EE Marketing

Description of the file under Section 10 of the Personal Data Act (523/1999)
Date of drafting: 3 January 2011; updated on 30 September 2013 and 24 October 2014.

1. Controller

Name:
Aalto University Executive Education Ltd, Business ID: 0590964-3

(Aalto University Executive Education Ltd is a limited liability company owned by the Aalto University Fund, business ID 2228357-4)

Address of the register:
Postal address: Aalto University Executive Education Ltd, Register for Marketing, Mechelininkatu 3 C, 00100 Helsinki.

Other contact information:
Telephone: +358 10 837 3700
E-mail address (for register-related matters): info@aaltoee.fi

2. Contact in register-related matters

Requests for contact in register-related matters shall be submitted in writing to the postal address or by e-mail to the e-mail address indicated in section 1. A representative of Aalto University Executive Education Ltd will respond to any register-related questions or feedback within two working days of receiving the request for contact.

3. Name of the register

Aalto University Executive Education Ltd’s Register for Aalto EE Marketing

4. Purpose for the processing of personal data

The purposes for the processing of personal data include: the management of customer relationships; the realization of the rights and obligations of the customer and the controller; the processing of personal data in accordance with the Personal Data Act with regards to online services; research activities; and, steering the advertising and/or direct marketing of the controller and/or its partners on the basis of personal data via the controller’s media channels and services without disclosing any personal data to an external party.

5. Content of the register

The register may contain the following information:

– Name

– E-mail address

– Mobile phone number and/or other telephone number

– Name of the organization and position in the organization

– Address of the organization

– Access log

6. Regular sources of information

The register will be compiled from sources publicly available on the Internet and other public sources, where appropriate. If the information is obtained from other than Internet sources, as a rule, the address sources will be specified.

7. Regular destinations of disclosed data and the transfer of data outside of the EU or the EEA

The controller will not disclose or transfer the personal data of customers to external parties, except when thus required by the Finnish authorities for the purpose of performing their statutory duties.

8. Removal of information

Information can be removed from the register based on a personal request or due to the termination of a customer relationship. Requests for change in register-related matters shall be submitted in writing to the postal address or by e-mail to the e-mail address indicated in section 1.

9. The principles how the register is secured

Personal details are kept confidential. The information network and hardware, where the register is located used by the controller and its IT partners, if any, are protected by firewall and other necessary technical measures. The register’s security measures comply with the data security policy of Aalto University.

Those using the register are the staff members of Aalto University Executive Education Ltd, who are committed to observe the rules laid down in the Act on the Openness of Government Activities (621/1999) and elsewhere in Finnish law.

The same processing procedures describe above apply to both manual and electronic data sets.

 

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